The Meeting took place at 9:00 am at John Prokop’s home

Present: John Prokop, Dave Ball, Dave Olson, Lee Oler, Ward Stevens, Elizabeth Anne Rowe, Bryan Pierson and Andrew Barcellos.

Absent: Monica Jasso, Alli Howard, Mike Coyle, Gary Sawyer, and Shannon Casey.

The minutes from the last meeting on August 5 were reviewed and accepted.

Treasurer’s Report - Dave Olson reported current balances of $523 in Checking and $2,619 in Savings. Recent large expenditures were $619 for printing, $340 for the picnic, nearly $400 for the drum, and $300 for the music folios. We had about $170 in receipts from the picnic and are starting to receive new continuing memberships. The Treasurer’s Report was accepted.

Football Pep Band - We had 22 musicians for the Ohio State Game, and almost that number for San Diego Sate. We expect the numbers to increase as we head further into the Season. The publicity about the opportunity in the Homecoming Newsletter should help. We have been asked to play in the President’s Box followed by playing on the Loge level. Last week this went well and we were very accepted. This routine should continue for all home games.

Pep Band for other events - John talked to Alli before the meeting and she is happy with the way things are developing for the two September volleyball games. The several basketball opportunities are well presented in the Homecoming Newsletter. The major problem is likely to be getting a drummer with a drum set for each game.

Homecoming - We reviewed the notes from our critique of last years homecoming which yielded several ideas for things we have to do better this year. The day will be a long one with the kickoff scheduled for 8:15 pm. Following are the activities for the day. The breakfast meeting will be held in the Pueblo Dining Room - First Floor of the Student Union. John has arranged for the table arrangements in the room, a podium with microphone, outside registration tables, and Dave Olson will be arranging for the breakfast itself. The prices for the food service have gone up again. Registration is at 7 am, with business meeting and breakfast at 7:45 am to 9 am. This year we will have door prizes for all who purchased meal tickets. This will include UAAB merchandise, and possibly other items we can get as donations from local businesses.

The rehearsal with the Pride is at 9 am. Individuals that have reserved instruments will pick them up between 8:30 and 9 am. John will check with Deon Hill to be sure someone is available to let us into Room J, or if there is any chance we can temporarily have a key to the room. Since many of our alumni do not show up until rehearsal, we decided to have a meeting of all alumni right after rehearsal on the rehearsal field to provide information and expectations for the day.

The formal schedule for the day indicates tents are occupied starting at Noon, but we will need volunteers to stay with the tent right after we finish our rehearsal, since we expect many people to leave instruments and cases and we will have other things at the tent early. The precise tent location will be available by mid October, but we expect it to be in about the same location as last year. We are allowed to have one vehicle on the mall to support our tent. Dave Olson will get a permit for his vehicle. Dave will also bring two tables and a few chairs in lieu of renting tables and chairs as we did last year. Dave will again arrange for Eegees sandwiches, chips, soft drinks and bottled water. We decided to ask for a $3 donation for the food from Alumni and friends. John will make a few signs. We will have 2 serving lines when food is served right after the parade.

We decided to invite everyone to have lunch together at the Big A Restaurant, near Speedway and Campbell. It is under new management and John will check on the opening times and to be sure we can be accommodated.

The parade is scheduled for 4 pm, with a similar route to last year. We will line up starting at 3:30 pm. We will attempt to be sure we have a Drum Major established before we get there. We will again do the counter march and goose step. Time will be taken to fully explain these maneuvers to everyone before we begin. It will be important for all marchers to be there in a timely manner.

We will again have a Pep Band at Tailgating, followed by playing at both the sky box entrance and around the stadium. We expect to have enough musicians to split into 2 bands after tailgating. Those that do not play in the Pep Band will go together to the stadium in an orderly fashion, with a cadence if we have a drummer. It will be important to enter the stadium as a group, and game tickets will be required to sit in our assigned section. We discussed improving the seating in the stands. One thing we will try to do is put some signs on the seats before everyone gets there to delineate our section. Last year many of us unknowingly sat in seats outside our area.

We will take steps to be sure we do not have a problem going onto the field at half-time as we did last year. John will discuss with the UA Band to look at alternatives, other than going on where the athletes come off the field. Instruments will be returned to Room J right after the half-time. We did not discuss it but we should also arrange for refreshments for the Alumni Band following the half-time.

Contributing Members card. John will make the new membership cards. They will be handed out at Homecoming, with cards for those not there sent in the mail. E discussed the possibility of using the cards as name tags, or to provide other form of name tag for our supporting members. No decision was reached on the name tag idea.

By-Law Changes. John presented an idea concerning membership in the UAAB for past Directors and other Band Staff, many of whom were never students and fall outside of the strict language of membership as discussed in the by-laws. It also seems clear that most of these people are not connected with us after they leave, with the notable exception of Jack Lee. It was pointed out that there are provisions for non-alumni and honorary memberships. There is also a clause stating that additional levels of membership may be determined by the board. However, we have no record of these other approaches being used. There was divided opinion about the need to do something to resolve this through a change in by-laws and the matter was tabled for later discussion.

Web Site - John sent everyone a proposal from Gary Sawyer to move our site to a new free service on freeservers.com. Discussion indicated we would still prefer to be on the University Server, and on a site not full of advertising. One disadvantage of the proposed site is an advertising banner that appears at the top of the Home Page, but it does not continue to other pages on the site. However, we are dependent on Gary to serve as our Web Master and value his service. There are some potential problems with regard to using the UA server. A motion was made and seconded to accept Gary’s proposal, with a vote in favor to do so. We will continue to monitor this situation as a board, and look for other improvements in the future. The new site will give us more space for photos and other material to support the UAAB.

Music Folders - Elizabeth Anne reviewed the situation with regard to the new folders and asked for help to protect them so they can last a long time, including pointed out any abuse to individuals that do so.

UAAB Membership List - Following the issuance of the Homecoming Newsletter, the maintenance of our membership list will shift to Elizabeth Anne. Discussion indicated we should continue to do so using Microsoft Excel. Andrew indicated he may be able to provide Elizabeth Anne a copy of the program for use on her Macintosh computer. Looking at the results of our Homecoming mailing, Dave found only about 100 names on our active list not on the Alumni Assoc. list. John had found about 125 names and addresses of people from the 1960’s that were not on our active list. Comparing John’s list with the Alumni Association list, there were only about 20 that were not on the larger list.

As previously discussed, Alli Howard will take the lead to increase our membership, focusing on the more recent graduates from the band program. John indicated he plans to meet with Alli in the near future to map out a strategy for finding our "lost" members. This will include the strategies discussed in out August 5 meeting notes. Elizabeth Anne reported that she wrote an article for the TBS Newsletter regarding membership in the UAAB, assuming there are alumni members of that organization that would also want to join ours. We should follow up with a similar approach with KKPsi.

Newsletter - Dave Olson passed out copies of the Homecoming Newsletter just now being released through the UA Alumni Association. It looked good to all of us and it seems to be well done. Hopefully it will get to alumni quickly.

Nominations for next years board. We have 2 officer positions plus 3 at-large positions on the board up for election at Homecoming. Monica Jasso and Lee Oler have indicated they will not run for another term. We discussed several potential candidates and we will finalize our slate at the next meeting.

Other items discussed - We will have an alumni night at the Gaslight Theater on January 26. There may be an opportunity to get a display cabinet for UA Band Memorabilia in the UA Alumni Foundation Building that could be tied in with the 100 year band celebration. We also discussed the possibility of a Band History display in the planned Athletic Heritage Center that has been renamed the Jim Click Hall of Champions. John will follow up on these things. John has been invited to attend a meeting with the band directors and Jack Lee later in the Fall to begin discussion of the 2002 anniversary.

Our next board meeting will be on Saturday, October 21, at 9 am at John Prokop’s home.

John Prokop

9/28/00 12:06:51 PM