UAAB meeting 12/11/05 – UA student union

Meeting called to order at 2:22pm

• President:

  Suggestion to meet at Andy’s work for meetings
  Scholarship fund – going to happen – John Lee – spoke to about it – Mike talked to him at homecoming and glad we want to take over.
  John spoke to Holsclaw Jr. that Holsclaw put aside $25,000 for a Jack Lee Scholarship. Monies are available for funding for future scholarship through early fund raising. Bear Down Fund? Idea for name of Scholarship
  Want to start small, award amounts may start small.
  Need to get together with the Donors, Directors, and coordinators. Development of requirements will be from the Lee family and band department.
  Want to give it to a student that does not already have a scholarship.
  We will be involved but details to come.
  We will not have much to do with it, but we are starting it so we will be associated with it.
  We want to have input with all that happens!

  Band Boosters are going to be changing – Jack Lee has majority of interest in the Band boosters. John has power of attorney, not happy with how everything is happening.
  Want to absorb it into the endowment fund? They are seen as Grants. Band uses money, is needed and if in the endowment fund limits the money use.
  Will work on details before we get definite word of what will happen in future

• Treasurer:

  Checking balance:
  Beginning balance as of Sept. 30, 2005 $ 493.17

  Incoming
  CD maturity (originally from saving) $ 3043.00
  Tailgating donations $ 120.00
  Homecoming Dues, Donations, and Sales $ 1639.00
  Total $ 5295.17

  Expenses
  Merchandise $ 3538.38

  Homecoming
  Friday Reception $ 151.87
  Homecoming Tent & Tix 1468.06
  Plaques 69.94
  Total $ 1689.97
  Total expenses $ 5228.35

  New balance December 11, 2005 $ 66.82

  Savings 56.75

  Cash Box (petty cash) 129.50

  Total Assets $ 253.07

  Note: Our donation of UAAB mugs cost us $99. 33 seniors x $3 (our cost)

  Steve deposited $3000.00 into the checking on November 29, 2005 to ensure none of our checks would bounce. Thus we have 3066.82 in our checking account.

***Rees wants to meet with UAAB board to figure way to get new alumni involved in Homecoming.
Mike was thinking to change alumni breakfast on Saturday morning to a dinner on the Friday night before homecoming. Figure out dinner for alumni should be on campus than be able to go to bonfire and reception or bar to hang out.
Will get input from alumni and see if we get positive or negative feed back and go from there.
Agreed that many more alumni may be willing to attend dinner and socialize than having to get up so early the morning of homecoming. Will have to see what comes from the opinions of others before it can be set in stone.

Basketball
19th and 21st alumni play for games and after Christmas as well for women’s games.

Web page:
Want to go thru alumni association to have update and pay pal to pay registration fees and products – Andrew will talk to alumni assoc. about taking over.

ASU trip
This year went up, rented van in Tempe, charged people $5 to get it difference was $30 alumni owe to Mike. Steve cuts check to Mike. Sat in seats, no one could hear the band where they were, but that is okay the fans were around them.
Nice thing about meeting up there was they could do what they want, so worked out well will do that for future trips.

New business:
Covers for tubas, can’t find them yet. Andrew will look into it.

Recap:
Games: coming up, women’s after Christmas
Meeting with Jay will be coming up.
Need to come up with ideas to make all alumni interested in coming back for homecoming or just if in town to play when they can.
Tailgating pull people in to play and hang out – has grown over the years but want Want to have more people be willing to come.
Need to get our names out so that we can play and get more donations.

Meeting adjourned – 3:33pm